Budget Line Item Descriptions
Annual Meeting – Yearly educational symposium
ASRT Programs – Funds being received from the ASRT Affiliate Development Programs
CERTT – Continuing Educational for Radiologic Technologist in Texas Approval Program
Donations – Private Individuals/Companies that make donations to the organization who do not want to be recognized
Loans – Private Individuals/Companies that make a loan to the organization to assist with the monthly expenses to run the organization.
Membership – Membership fees
Expenses – Annual Meeting
Awards – Cash Prizes for Student Events
Bank Charges – Processing and Handling of Merchant Services for VISA, MasterCard, Discover, PayPal, Return Items and Regions Bank. Refunds by credit card are included in this as well.
Delivery – Any services required to ship supplies to the event site location
Entertainment – Band or DJ
Exhibit/Vendor Area – signage, table clothes, decorations
Gifts – Gifts for the host site, board, committee members
Hotel – Sleeping rooms for the board and officers
Meal Functions – Breakfast, Lunch, Dinner, Breaks, and Receptions
Partnership – If we partner with an affiliate subordinate the profit of the meeting is split by percentage
PayPal Fee – If we set up registration directly through PayPal there is a set up fee
Petty Cash – cash for registration area
Professional Services – cleaning crew, audiovisual department
Refunds – refund registrations that are paid by check. All credit card refunds are included in bank charge section.
Registration Give Aways – bags, tshirts, pens, gift cards, etc.
Speaker Expenses- Travel, hotel, mileage, meals
Transportation Services – Taxi, vans, buses, rental cars
Trophies/Plaques – Student Events, Board Chair, President Pin
TSRT Percentage – Amount TSRT receives from partnership with an Affiliate Subordinate Partner
Expense – Executive Office
Accounting/CPA – A certified public accountant is retained to oversee the operating budget of TSRT. Quarterly reviews are conducted. The yearly audit is performed on the account. They also file our taxes and report to the IRS and ASRT for compliance requirements of a non-profit.
ASRT Annual Meeting – TSRT sends to delegates to the ASRT Annual Meeting.
ASRT Auto Expenses – If a delegate for the ASRT Annual Meeting incures a rental car fee, taxi, or shuttle expense
ASRT RT in DC – If a delegate or affilate delegate represents TSRT at this ASRT sponsored event, ASRT will give the state society monies to help offset the expense if a written report is submitted in a timely manner. The representative receives this reimbursement.
Bank Charges – Monthly bank charges from Merchant Services for VISA, MasterCard, Discover, PayPal and Regions Bank. Refunds on Credit Cards and bounced checks are included in this as well.
Bereavement – Fund to send flowers and cards to past board members and officers families that have died.
Cable/Internet – TSRT Executive Office
Executive Office Assistant Salary – We have two individuals that are PRN status to assist with the office when needed. They are contracted at the state minimum wage rate. They file their own fees with the IRS
Executive Office Manager Salary – We have a signed contract with EOM for $30,000 per year. The Executive Office has a salary cap of $30,000 per year.
Equipment Rental/Lease – copy machine
Gas – Gas for Executive Office and Board to travel to annual meeting, site locations visits, affiliate subordinate meetings for audits, bank, post office, etc. It has been agreed on by the Board that they will receive either reimbursement for gas or mileage, whichever, is the cheapiest and best for society. Mileage has its own seperate line.
Hotel – Sleeping rooms for board for quarterly meetings
Insurance – Professional liability/bond insurance
IRS Filing Penalty – This is the penalty for filing the IRS Tax Forms late due to TSRT not having funds available to pay the Accounting/CPA office for the work. The Accounting/CPA office would not file until the service bill was paid. This is a line item for the 2014-2015 year only.
Legislation – This money is used for the retainment of a legislative consultant if needed during a legislative year. This amount was set by membership when the legislative consultant contract was voided. Membership requested that line item stay at a $1000.
Loan – This line is for private individuals/companies that loan TSRT operating money or cover cost for big items. They allow TSRT to pay them back as money is allowed. This is a line item for the 2014-2015 year.
Membership fees – ASRT fees, Annual Meeting Planner fees, Parlimentarian fees
Mileage/Refueling – Board and Officer that use their cars for TSRT Business are eligible for reimbursement at current milage rates by the IRS. This is due to them traveling to annual meeting, site locations visits, affiliate subordinate meetings for audits, bank, post office, etc. It has been agreed on by the Board that they will receive either reimbursement for gas or mileage, whichever, is the cheapiest and best for society. Gas has its own seperate line.
Officer Expenses – Board and Officer office supply expenses
Parking – Board and Officers fees that they pay for parking when attending required meetings on behalf of TSRT
Postage – Postage for the Day to Day operations of the organization
Printing – Printing for the Day to Day operations of the organization
Refunds – refund memberships and registration for webinars that are paid by check. All credit card refunds are included in bank charge section.
Rent – office and storage space
Supplies – Executive Office Supplies such as paper, pens, paperclips, envelopes, labels, ink, etc